Under the general direction of the Chair and Manager of the Department of Design|Media Arts (DMA), the SAO will coordinate, plan, develop, implement and modify policies for effective operations of counseling services for the graduate and undergraduate programs, the admissions process, and academic planning, Major duties include advising undergraduate and graduate students on policies, procedures and degree requirements; assessment, communication and recording of academic progress; compiling pertinent data to make recommendations to the Chair and to Faculty regarding curriculum and student progress. Manage all aspects of the department's admission process including the design and preparation of relevant materials; serve as department spokesperson for admissions requirements; process applications in accordance with departmental and University regulations; assist with course scheduling and coordination; and provide assistance and support to the Faculty Admissions Committee. Manage the department's financial aid program, along with the awards and scholarship program by serving on the Scholarship Committee (including the Teaching Apprentice program), by maintaining relevant data on applicants and by serving as the department's liaison with the Graduate Division. Create databases as required to manage the admissions process, student and alumni information, scholarship and financial aid distribution, course scheduling information, all enrollment data, and other information as requested by the Chair, Manager, Dean's Office and faculty committees. Utilize on-line systems in conduct of duties. Complete special projects and reports, as needed and requested by the Chair and/or Manager.
Percentage of Time:
100
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Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Master's degree in a related field providing a detailed knowledge of visual and performing arts (design, media arts).
Preferred
Working knowledge of University and School rules, regulations, policies and procedures as they relate to recruitment, student affairs and academic programs.
Required
Working knowledge of Undergraduate Admissions and Registrar's offices, and student services such as Placement and Career Planning Center, Student Psychological Services and Financial Aid.
Required
Detailed knowledge of admissions and financial aid processes and procedures.
Required
Skill in employing fundamental counseling techniques with sensitivity sufficient to assist students of various social, cultural, economic and educational backgrounds in the resolution of problems and for purposes of advising.
Required
Skill in supervision of subordinates including organization of workflow to accomplish stated objectives, delegating responsibility, training and evaluation.
Required
Skill in analyzing information, problems, situations and practices or procedures to define the problem or objective, to identify relevant concerns or factors, to identify patterns, tendencies and relationships, to formulate logical and objective conclusions, to recognize alternatives and their implications.
Required
Skill in setting priorities that accurately reflect the relative importance of job responsibilities. Ability to work independently and follow through on assignments with minimal direction.
Required
Ability to perform variety of duties with frequent interruptions and ability to work effectively under conditions of fluctuating workload.
Required
Skill in negotiating, exchanging ideas/information/opinions with others to formulate policies and programs and arrive at decisions, conclusions or solutions.
Required
Ability to organize materials, information and people in a systematic way to optimize resources for effective delivery of services.
Required
Ability to establish and maintain cooperative working relationships with students, faculty and administrators, establishing rapport and gaining trust of others.
Required
Skill inlistening perceptively and conveying awareness, in motivating others and in stimulating people to effective action. Skill in mediating between hostile and/or contending parties or groups.
Required
Ability to make oral presentations to provide information on academic programs, admissions, recruitment, academic programs, policies and procedures.
Required
Skill in writing grammatically correct, logical and concise analytical reports, business correspondence, procedures, guidelines, manuals and brochures.
Required
Skill in reading and comprehending documents written in standard English text, i.e. admissions and academic policies and articulation agreements.
Required
Skill in interpretation of admissions evaluations and record cards for purposes of advising. Skill in interpretation of college and University transcripts to appropriately advise prospective and continuing students to produce advisory degree checks.
Required
Ability to skillfully operate a computer and utilize requisite software including Microsoft Word, Outlook, Excel, Access with minimal direction. Ability to perform on-line enrollment transactions and use computerized records system for informational inquiry.
Required
Ability to create, maintain and update databases and to utilize database software to track applicant files, monitor student progress and funding.
Required
Mathematical skills sufficient to determine degree deficiencies and compile basic, statistical reports.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-23-2023
External Posting Date:
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